Applications for virtual meetings, polling, brainstorming, and more!

Walk the Talk was designed to be delivered in face-to-face interactions but it is feasible to do the process virtually. Facilitators will need to adapt our materials and activities to a virtual mode. To support you with this process, we put together a list of online applications (free and paid) you can use for everything from video conference calling to online polling.

Meetings, whether with the Ad Hoc Planning Committee (section 1) or the Implementation Team (sections 2 & 3 ) are a key feature of the Walk the Talk process. It’s especially important to opt for a software that has “breakout room” functionality in the 12-Meeting Planning Process, since many of the meetings include small group work.

  • Zoom –  video conference calling with break-out room feature.
  • Google Meeting – video conference calling
  • Skype – video conference calling
  • GoToMeeting – video conference calling with break-out room feature

Live polling is a strategy used in a number of the meetings in the 12-Meeting Planning Process section of the toolkit. Live polling is fun, gives everyone the chance to express their view, and helps keep participants actively engaged in the meeting. It can also help the facilitator gauge where the team is at in their collective thinking.

  • Menti – live polls, Q&As, word clouds and more
  • Slido – live polls, Q&As, quizzes and more
  • Survey Monkey – online surveys and questionnaires
  • Google Forms – online forms

The facilitator may want to take notes during meetings, or ask participants to brainstorm ideas on the same virtual notepad.

  • Google Docs – live editing of documents by multiple users at the same time
  • Evernote – online notes
  • Otter – live transcription

Whether meetings are in-person or virtual, using meeting scheduling apps to help set dates and times for meetings is always handy.

In a few of the meetings in the 12-Meeting Planning Process, members of the Implementation Teams are asked to brainstorm ideas and write these on poster boards, post-its and handouts. Here are some virtual alternatives.

  • Ideaboardz – virtual sticky-notes that can be moved and combined
  • Squibler – prompts and writing

Some activities in the 12-Meeting Planning Process of the Walk the Talk toolkit involve participants making diagrams, for example, creating a visual display of the organisation’s networks. Here are some virtual alternatives to white boards, chalk boards, and poster boards.

  • Mural – multiple online whiteboard features
  • Miro – whiteboard platform
  • Zoom Annotated Tools – virtual whiteboard features built-in to Zoom

A key role of the facilitator is moderating the discussion of the Ad-Hoc Planning Committee and the Implementation Team. This involves managing turn-taking and making space for everyone to participate.

  • Pickerwheel – add names or options to the wheel and spin the wheel to see who will go first

The facilitator will be in close touch with the members of the implementation team throughout the implementation process and team members will have to stay in touch about homework assignments and objectives.

  • Slack – online teamwork divided into different “channels”
  • Whatsapp – web-based smartphone text messaging and calling app

In order to keep track of who has volunteered to take on which task or piece of homework, the following apps might be helpful.

  • Monday – project management, task development and more
  • Trello – project management
  • Asana – project management