2. Conducting the 12-Meeting Planning Process

Over six months, the facilitator animates 12 meetings every two weeks with the Implementation Team. Meetings are designed to achieve six Milestones that make up an Action Plan.

6 Milestones that make up an Action Plan

How it is organised

The toolkit materials for each meeting are organised into two packages: the Facilitator Guide (materials the facilitator needs to conduct the meeting), and Handouts (what the facilitator needs to provide to the Implementation Team members during the meeting). Other resources, such as videos, are embedded on the webpage for each meeting.

  • Meeting 1 – Introduction to mental health recovery and the Implementation Team

    The objective of this first meeting is to help get all the Implementation Team members on the same page regarding the concept of mental health recovery and the role and responsibilities of the Implementation Team members and the facilitator.

  • Meeting 2 – Making recovery part of organisational culture and incorporating experiential knowledge

    The goal of the meeting is for the teams to consider, through a range of engaging exercises, what the organisation is already doing, or what more could be done to implement the first two sub-guidelines in Chapter 6. 6A is about recovery-oriented culture, mission and values, and 6B is about valuing and incorporating experiential knowledge.

  • Meeting 3 – Developing recovery-promoting partnerships and building a recovery-oriented workforce

    Implementation Teams will consider, through a range of engaging exercises, what the organisation is already doing, or what more could be done to implement the third and fourth sub-guidelines in Chapter 6. 6C is about developing organisational partnerships that support recovery, and 6D about creating a recovery-oriented workforce.

  • Meeting 4 – Choosing a sub-guideline to focus on for recovery-transformation of services and systems

    Through a series of consensus-building exercises that allow for individual expression, the Implementation Team will be guided towards choosing a sub-guideline to prioritise and focus on for implementation.

  • Meeting 5 – Brainstorming and comparing recovery-oriented innovations

    The Implementation Team will brainstorm a list of innovations they would be interested in implementing, starting with the list of actions provided in their chosen sub-guideline. To help move towards a choice, these will be compared to determine which are most acceptable and feasible

  • Meeting 6 – Choosing a general recovery-oriented innovation to implement

    In this meeting, the general innovations brainstormed at the previous meeting will be compared along the lines of feasibility and acceptability. The Implementation Team will choose the general innovation to be implemented through a consensus-based process.

  • Meeting 7 – Designing the recovery-oriented innovation

    In order to adapt the chosen innovation to the needs and resources of the organisation, in this meeting the Implementation Team will be presented with examples from the literature of similar innovations and their key characteristics. The goal is to get much more specific about the innovation.

  • Meeting 8 – Identifying potential challenges or hurdles to implementing the recovery-oriented innovation

    The first half of the meeting focuses on finalising the detailed description of the innovation based on the results of the last meeting’s exercises. Part two of the meeting will be spent introducing and playing the CFIR Card Game to identify potential challenges in the “inner setting”.

  • Meeting 9 – Identifying potential challenges or hurdles to implementing the recovery-oriented innovation

    The Implementation Team will play the CFIR Card Game to identify potential challenges when it comes to the innovation itself, the wider context outside the organisation, the individual within the organisation, and the process followed for implementation.

  • Meeting 10 – Defining and specifying implementation strategies for the recovery-oriented innovation

    The facilitator will use an implementation science tool for matching barriers to strategies and will present the Implementation Team with possible strategies to help overcome challenges they identified in the last two meetings. Chosen strategies will be defined and specified.

  • Meeting 11 – Engagement meeting with key stakeholders

    During the first half of the meeting the Implementation Team will present their planned innovation and action plan to key stakeholders. In the second half of the meeting the feedback from stakeholders will be discussed and written-in to the Action Plan.

  • Meeting 12 – Writing an implementation plan for the recovery-oriented innovation

    The goal of this meeting is to conclude the process of drafting an initial implementation plan started by the team as homework. The plan lays-out what needs doing, by whom, by when and with what resources

Have a look at some of the research that has been done on the 12-meetings

Additional Resources